Having detailed accounting of all cost and billings for a project or job is the purpose of the Jobs module. The Jobs module can reduce the amount of detail you need to maintain in the General Ledger. As costs are incurred on a job, they are recorded in the job ledger, as well as passed to the other areas of the system, such as accounts payable for the vendor. This prevents costs from going unbilled. Then billing is automatic for all costs that are chargeable. You can use the Jobs module for traditional construction job costing or for service-oriented time and billing.

Basic Jobs

Basic Jobs allows you to keep track of inventory, resource, and other usage on long term jobs for customers. Basic Jobs provides you with a job header and a job ledger where usage transactions are posted from the job journal, job sales transactions can also be entered through the job journal or through the Customer Invoicing option. Likewise, you can use Vendor Invoicing to record purchases directly to jobs instead of inventory.

Basic Jobs can be used independently of other functions in Navision Financials and does not have to be integrated with General Ledger; however, Basic Resources is recommended.

Budgets / Estimates

Budgets/Estimates allows you to assign job budgets or job estimates to jobs. This is a required function to account for jobs using the percent of completion method, where you recognize costs and revenues based on the relative completion of the job. This is opposed to the production method where costs and revenues can only be recognized when the job is completed.

Budgets or estimates can be created that include inventory items, resources, and other expenses. You can include as much detail as you need, and you can copy details from other budgets or estimates. Actual usage and sales can be referred directly to individual budget lines for detailed comparison with the estimated costs and sales prices. If you add Basic Resources and Resource Capacity to the configuration, the Budgets/Estimates function provides for detailed capacity planning. Requires Basic jobs. Basic Resources is recommended.

Phases/Tasks/Steps

When the Phases, Tasks, and Steps function is included in the configuration you can organize Job Budgets/Estimates into phases, each phase into tasks, and each task into individual steps. With the ability to refer actual usage and sales to the phases, tasks, and steps of the budget, you can analyze individual phases, tasks, or steps across several jobs and extract important information about the long term profitability of different parts of the jobs the company is performing. Requires Basic jobs.