To take advantage of potential vendor discounts and to avoid paying invoices too early or too late, you need accounts payable functionality that gives you a complete overview of your business as well as direct access to detailed transactions. Navision Financials provides all these capabilities and more in the Purchases & Payables areas. Purchases & Payables also offer efficient features for managing payments to vendors and for reordering.

Like Sales & Receivables, Purchases & Payables are fully integrated with the General Ledger and Inventory modules and can use the department, project and inventory location dimensions.

Basic Payables

Basic Payables lets you keep detailed records for payables based on a vendor table and a vendor ledger. Transactions such as purchases and payments are recorded through the purchase journal and the payment journal. Every transaction is automatically recorded in the general ledger. Basic Payables provides vendor aging, purchase statistics, summary or detailed reporting on vendors and a payments feature that automatically suggests payments.

Vendor Invoicing

Vendor Invoicing provides automated features to record purchase invoices and credit memos. For example, you can copy details from other invoices, regardless of whether the invoice has been posted. Navision Financials provides an invoice header and invoice lines to record the details of purchase transactions. By default, each line can be referred directly to general ledger accounts. Purchases can be made directly to inventory or jobs on a line item basis.

Invoicing is automatically integrated with the general ledger and if applicable, Inventory, Fixed Assets and Jobs. The system stores all details of posted invoices and credit memos. Requires Basic Payables.

Purchase Invoice Discounts

Invoice discounts let you assign a discount to the total dollar (or other currency) amount of an invoice. This discount rate can be based on the amount of the invoice, and you can set up as many discount levels as you need. This functionality also provides the ability to define tiered levels of service charges. Requires Vendor Invoicing.

Purchase Order

Purchase Order automates the entire purchasing process, including quotes, blanket orders, purchase orders, receipts and back orders. You can create quotes based on other purchase documents and turn a quote into an order. You can copy details from either posted or un-posted orders, receipts, or invoices. When integrated with Inventory, expected receipts of items are recorded on-line. You can post orders individually or in batches. Requires Vendor Invoicing.

Requisition Management

This feature provides the ability to let users enter requests for purchases. Based on different parameters and approvals, this function then automatically creates purchase orders. If integrated with Inventory, a feature for automatically reordering inventory items is also available. Requires Purchase Order, Purchasers.

Drop Shipments

Drop Shipments allow you to link a purchase with a specific sales order and have the items shipped directly to your customer from your vendor. Purchase orders for drop-shipped sales are automatically created through Requisition Management. Requires Requisition Management, Order Entry.

Alternative Order Addresses

With this feature you can set up an unlimited number of alternative order addresses for each vendor. As you record orders or invoices, you can then select the appropriate address to receive the order from. Requires Vendor Invoicing.

Purchasers/Sales People

This feature lets you assign purchasers to vendors and sales people to customers to keep track of purchases and sales per person. Purchaser and sales persons are tracked in the Vendor Ledger, Customer Ledger, Item Ledger, Job Ledger and Resource Ledger.

Sales Tax

The Sales Tax capabilities handle all aspects of US sales tax for both sales and purchases. You can collect sales tax for an unlimited number of jurisdictions per transaction. This lets you handle federal, state, county or parish, city, and any other tax jurisdiction.